A police complaint letter should follow a formal format, beginning with your address and contact information, followed by the date, the address of the police station, a subject line, a respectful salutation, a clear and concise description of the incident, any supporting evidence, and your signature with contact details[2][3].
Below is a standard format for a police complaint letter:
-
Your Address
[Full address line]
[City, State]
[Pin Code] -
Date
[DD/MM/YYYY] -
The Officer-in-Charge
[Name of Police Station]
[Station Address]
[City, State] - Subject: [State the purpose, e.g., “Complaint Regarding Theft of Personal Property”]
- Respected Sir/Madam,
- Introductory Paragraph: Briefly introduce yourself and the reason for writing the letter. Example: “I am writing this letter to formally lodge a complaint regarding the theft of my mobile phone on [date].”
- Incident Details: Provide specific information about the date, time, location of the incident, the persons involved if any, and a detailed account of what happened[2][3].
- Evidence: Mention any supporting evidence such as photographs, receipts, or witness details, as applicable. Example: “I have attached a copy of the invoice and have informed my service provider to block the SIM.”
- Request/Conclusion: State clearly what action you expect from the authorities, e.g., “I request you to register my complaint and recover my stolen property at the earliest.”
- Thank you: End the letter with a polite note and provide your contact details for follow-up[2][3].
-
Signature
[Your Full Name in Block Letters]
[Mobile Number/Contact Details]
Ensure the tone remains formal and factual, avoiding exaggeration or emotional language. Both typed and neatly handwritten letters are acceptable, though typed letters are generally preferred for clarity[2].
Leave a Reply