A withdrawal letter from a police station is a formal document used to officially communicate your intent to withdraw a complaint or application previously submitted to police authorities[1]. Such letters usually follow a specific structure, ensuring clarity, documentation, and legal sufficiency[2].
The standard structure of a withdrawal letter may include the following elements:
- Heading: Include your name, contact information, and the date.
- Recipient Information: Address the letter to the relevant police station or official, mentioning reference numbers or identifiers connected to your original submission.
- Subject: State the purpose clearly, such as “Withdrawal of Police Complaint” or “Withdrawal of Application.”
- Salutation: Use a formal greeting, such as “Dear Sir/Madam.”
- Introduction: Clearly state your intention to withdraw the complaint or application, mentioning relevant background details as required.
- Details of Withdrawal: Specify the complaint, FIR, or application you wish to withdraw, including filing dates, reference numbers, and brief details.
- Reason for Withdrawal: Optionally provide a brief, honest reason for your decision (e.g., amicable settlement, misunderstanding, or personal reasons).
- Closing Statement: Confirm your understanding of the withdrawal procedure and acknowledge that you may not pursue the complaint further except where law allows.
- Signature: Sign the letter to confirm its authenticity[1][8].
In certain jurisdictions, you may be required to submit your withdrawal as an affidavit or fill out a specific withdrawal form provided by the police. The decision to close the case or complaint ultimately rests with a magistrate or the authorized authority, not only with the complainant or the police[2][3][5].
Below is a sample template for a withdrawal letter:
-
[Your Name]
[Your Address]
[City, State, Postal Code]
[Date] -
The Station House Officer
[Name of Police Station]
[Police Station Address]
- Subject: Withdrawal of Police Complaint [Reference Number, if any]
-
Dear Sir/Madam,
I am writing to formally request the withdrawal of my police complaint, filed on [Insert Date], regarding [Brief Description of Complaint]. I no longer wish to pursue this complaint due to [brief reason, if any].
Please consider this letter as my official request to withdraw the aforementioned complaint and close the case.
Sincerely,
[Your Name]
[Your Signature]
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